Skip to main content

Sellers

In Newclear, Sellers represent your vendors, suppliers, or consignment partners — the businesses or individuals who provide the products you sell. Assigning a seller to a product enables vendor-based filtering, reporting, and commission tracking.

Location: /settings/sellers

What Are Sellers?​

Sellers are your product sources — not your customers. Examples:

  • A furniture manufacturer you buy from wholesale
  • An individual who consigns items for sale in your store
  • A brand whose products you carry
  • A subsidiary or brand under your business umbrella

Every product can be assigned to exactly one seller. Sellers appear in:

  • Product filters
  • Reports (revenue by seller, margin by seller)
  • Purchase history
  • User assignment (linking a staff member to a seller)

Sellers List​

The Sellers page shows all configured sellers with:

  • Seller name
  • Contact information
  • Number of products assigned
  • Total inventory value

Creating a Seller​

  1. Go to Settings → Sellers
  2. Click + New Seller
  3. Fill in:
FieldDescription
Name (required)Business or individual name
CodeShort internal identifier (e.g., ASHLEY, VENDOR01)
EmailPrimary contact email
PhoneContact phone number
AddressMailing/business address
WebsiteVendor's website URL
NotesInternal notes (payment terms, contact preferences, etc.)
Commission RateDefault commission % if this seller earns commission on sales
  1. Click Save

Assigning SKUs to a Seller​

During Product Creation​

When creating or editing a product, select the seller in the Organization section.

Bulk Assignment​

  1. On the Products List, select the products to assign
  2. Bulk Actions → Change Seller
  3. Choose the seller
  4. Confirm

Seller Management​

Viewing Seller Products​

  1. Open the seller from Settings → Sellers
  2. Click the Products tab
  3. All products assigned to this seller are listed with current stock and pricing

Editing a Seller​

  1. Click the seller name or the edit icon
  2. Update any fields
  3. Click Save

Deleting a Seller​

  1. Open the seller
  2. Click Delete Seller
  3. Confirm
warning

Deleting a seller does not delete the products assigned to them. Products will become seller-less (unassigned). Reassign them to another seller before deleting, or leave them as unassigned.

Seller Reporting​

From Sales & Finance → Reports → By Seller:

  • Revenue by Seller — How much revenue each seller's products generated
  • Units Sold by Seller — Volume breakdown
  • Margin by Seller — Gross profit per seller (requires cost data)
  • Inventory Value by Seller — Current stock worth per vendor

These reports are useful for:

  • Evaluating vendor performance
  • Negotiating terms with top-performing suppliers
  • Identifying slow-moving vendor lines

Sellers and Users​

You can associate a Newclear user with a seller. This is useful for:

  • Sales staff who represent specific vendors
  • Consignment sellers who have limited login access to view their own inventory and sales
  • Tracking which staff member manages which vendor relationship

See Users & Accounts for how to link a user to a seller.