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Promotions Engine

Newclear's Promotions Engine lets you create time-bound discounts that automatically apply at POS checkout and sync to connected channels like Shopify. Set up a promotion once and it works everywhere — no manual price updates needed.

Location: /sales/promotions

Promotions List​

The Promotions page shows all promotions with:

  • Name
  • Type (Percentage / Fixed)
  • Discount amount
  • Scope (All Products / Category / Tag / Specific)
  • Status (Scheduled, Active, Expired)
  • Start / End dates

Creating a Promotion (5-Step Modal)​

Click + New Promotion to open the creation modal. The process is divided into 5 clear steps:

Step 1: Name​

  • Promotion Name (required) — Internal name (e.g., "Summer Sale 2024", "Clearance 30% Off")
  • Description — Optional internal notes about the promotion

The promotion name is for your reference only — customers don't see it (they see the discount applied at checkout).

Step 2: Type​

Choose the promotion type:

TypeDescriptionExample
Percentage OffReduces price by a % of the original20% off → $100 item = $80
Fixed Amount OffReduces price by a flat dollar amount$15 off → $100 item = $85

Select the type and enter the discount value:

  • For Percentage: Enter a number 1–100 (e.g., 20 for 20% off)
  • For Fixed: Enter a dollar amount (e.g., 15.00 for $15 off)

Step 3: Discount Scope (Products)​

Choose which products this promotion applies to:

ScopeDescription
All ProductsEvery product in your catalog is discounted
By CategoryAll products in a specific category
By TagAll products with a specific tag
Specific ProductsHand-pick individual SKUs

All Products​

No additional configuration needed. Every active product participates.

By Category​

  1. Select the category from the dropdown
  2. All current and future products in that category participate

By Tag​

  1. Enter a tag name
  2. All products with that tag participate (regardless of category)
  3. Useful for cross-category sales (e.g., "clearance" tag across all departments)

Specific Products​

  1. Search and select individual products
  2. A Live Count shows how many products are currently selected
  3. Add or remove products from the selection at any time
tip

The live count updates in real time as you adjust scope settings, so you always know exactly how many products will be discounted before you save.

Step 4: Schedule​

Set when the promotion is active:

  • Start Date/Time — When the promotion begins
  • End Date/Time — When the promotion expires (leave blank for no end date)

The promotion engine handles activation and expiration automatically — no manual intervention needed.

Promotion States:

  • Scheduled — Promotion is set up but hasn't started yet
  • Active — Running now; discounts are being applied
  • Expired — Past end date; no longer applying discounts

Step 5: Review & Save​

Review all promotion settings:

  • Name and type
  • Discount amount
  • Product scope and live count
  • Schedule

Click Save Promotion to create it.

How Promotions Apply at POS​

When a customer's cart contains an item covered by an active promotion:

  1. The discount is applied automatically to the line item
  2. The original price and discounted price are both shown in the cart
  3. A promotion label (e.g., "20% Off — Summer Sale") appears on the line
  4. The cart total reflects the discounted amount

No coupon code is needed — active promotions apply automatically.

Promotions and Channel Sync​

Active promotions sync to connected channels:

Shopify​

  • Discounted price → Shopify price
  • Original price → Shopify compare_at_price (strikethrough)
  • Customers see "Sale" badge on products

eBay, WooCommerce, Amazon, Walmart​

  • Discounted price is pushed as the current listing price
  • When promotion ends, original price is restored

Sync happens automatically when the promotion activates and when it expires.

Promotion Analytics Tab​

Click on any promotion to view its Analytics tab:

  • Total Discounts Given — Dollar amount discounted across all sales
  • Units Sold on Promotion — How many items were sold at the promo price
  • Revenue Generated — Total revenue from promoted sales
  • Participating Products — Which specific products sold
  • Sales Over Time — Chart of promotional sales by day

Use analytics to evaluate promotion effectiveness and plan future campaigns.

Stacking Promotions​

By default, only one promotion applies per product at a time. If multiple promotions target the same product:

  • The best discount for the customer is applied
  • The other promotion is not applied

This behavior can be configured — contact your Newclear admin for stacking rules.

Editing and Pausing Promotions​

  • Edit — You can edit an active or scheduled promotion (changes apply immediately or at next sync)
  • Pause — Temporarily suspend a promotion without deleting it
  • Resume — Re-activate a paused promotion
  • Delete — Remove a promotion permanently (restores original prices to all channels)